Forms

Forms collect the same information from everyone, in one place: the material for a post, a monthly check-in, feedback after an event. Every answer is kept with who sent it and from which organisation.

Each form with its state and how many answers it has.

Build a form

1. Click New form.
2. Give it a name and a short description. Partners see both.
3. Add the questions. For each one choose the type, mark it required if it is, and add a help text where the question needs explaining.
4. Open the form for answers when it is ready.

A file question lets people attach up to 5 files, each up to 50 MB: pictures, a PDF, a spreadsheet.

States

State	Meaning
Draft	Only coordinators see it.
Collecting	Open. Everyone in the project can answer.
Closed	No new answers, and existing ones can no longer be corrected.

Read the answers

Click Responses on a form.

• The table shows who answered, their organisation, and the status of each answer.
• Open an answer to read it in full and to preview its files.
• Export gives you all answers as a spreadsheet.

Say what became of an answer

On an answer, the panel What became of it lets you mark it, for example as published or not used, and add a note. The sender sees the status. Only coordinators see the note.

Once you have marked an answer, the sender can no longer change it.

Who sees what

• Partners see only their own answers.
• Coordinators and managers see all of them, and can delete an answer with its files.